Loading...
February 28, 2024

USCIS LAUNCHES ORGANIZATIONAL ACCOUNTS FOR H-1B REGISTRATIONS & ONLINE FILING FOR FORMS I-129 AND I-907

Today, February 28, 2024, U.S. Citizenship and Immigration Services (USCIS) launched  the previously announced new organizational accounts in the USCIS online account that will allow multiple people within an organization and their legal representatives to collaborate on and prepare H-1B registrations, H-1B petitions, and any associated Form I-907.

In March USCIS will launch the online filing of Form I-129 and associated Form I-907 for non-cap H-1B petitions.

Note that on April 1, 2024, USCIS will begin accepting online filing for H-1B cap petitions and associated Forms I-907 for petitioners whose registrations have been selected.

Petitioners will continue to have the option of filing a paper Form I-129 H-1B petition and any associated Form I-907 if they prefer. However, during the initial launch of organizational accounts, users will not be able to link paper-filed Forms I-129 and I-907 to their online accounts.

On January 23 and January 24, 2024, USCIS used  PowerPoint slides as part of their engagement on USCIS Organizational Accounts for Companies and Legal Representatives.

Among other things, USCIS’ engagements provided information on account enhancements; structure, roles, and permissions; a demo of the new user experience; best practices, and more.

First things first, how to prepare for setting up the new organizational accounts?

  • Before setting up the new organizational account, the prospective petitioning company needs to decide who will be the Administrator for the company or organization.
  • The Administrator is the person who will oversee a Company Group and collaborate with legal representatives. This person should be someone who has the authority to sign, pay for, and submit registrations and petitions on behalf of the company.
  • A company can have more than one Administrator in a Company Group but needs to first decide which Administrator will set up the Company Group.
  • If a legal representative will be working on behalf of the organization, decide if they or an Administrator chosen by the company will initiate the Company Group. The result is the same—a Company Group will be created—but deciding in advance who sets up the Company Group will help avoid time-consuming mistakes.
  • Note that if USCIS issues a Request for Evidence (RFE) or Notice of Intent to Deny (NOID), the person who responds will have only one opportunity to respond to the RFE or NOID online.  Therefore, it is important to coordinate ahead of time to determine who will have primary responsibility for responding to RFEs or NOIDs – the Administrator or the Legal Representative.
  • If an organization wants to create multiple groups, the organization will need to choose an Administrator for each group, and the first bullet above applies.

The next question to ask is: How to build a Company Group?

If you are an Administrator and you created a Company Group, you can invite other people to your group. You can build the group to meet your needs. There are a few things to consider:

  • When you invite someone to your group, you need to assign them a role. The 2 roles are Administrator or Member.
  • You can have as few or as many Administrators and Members as you want, but each person can only be in one Company Group at a time.
  • Each person is invited using the unique email address associated with their online account. Individuals cannot have more than one online account using the same email address.
  • Invitations expire in 7 calendar days.
  • At this time, invitations cannot be declined or withdrawn. If someone receives an invitation and thinks it may have been sent in error, they need to simply let it expire.
  • If the person you invite has an existing H-1B registrant account, they will click on the link in your invitation and follow the prompts. When they come to the company onboarding page , they need to choose the second box, “Review your pending invitations.” When they are done, they will have the role you assigned them.

After USCIS held a few Tech Talks sessions on the new USCIS organizational accounts in preparation for the FY2025 H-1B electronic registration season and online filing of Form I-129 and Form I-907 for H-1B petitions, USCIS posted FAQs on the organizational accounts.

To facilitate users in setting up organizational accounts, USCIS will be hosting additional Tech Talks in February and March so one can ask questions about the new USCIS organizational accounts in preparation for the fiscal year 2025 H-1B electronic registration season and online filing of Form I-129 and Form I-907  for H-1B petitions. The next three sessions will be held on the following dates:

A few important reminders when creating organizational accounts:

  • If you have an existing H-1B registrant account, you will not need to create a new account to use the organizational account features. If your organization selects you to be an Administrator and asks you to create a Company Group, you can log in and choose “Create a Company Group” from the options and upgrade your H-1B registrant account to use the organizational account features.
  • Strongly recommend that every Company Group have at least 2 Administrators so you have a backup of this role. This way, if an Administrator leaves the company or is unavailable, someone else has the same permissions and can serve as Administrator.
  • An Administrator has broad permissions to start, edit, delete, sign, pay for, and submit H-1B registrations and Form I-129 H-1B petitions, respond to RFEs and NOIDs, add and remove people in a Company Group, and modify roles.
  • The only functions Administrators cannot perform are submitting Form G-28, Notice of Entry of Appearance as Attorney or Accredited Representative, and setting up the Legal Team. Both of those functions are performed by the Representative.
  • Each person is invited using the unique email address associated with their online account. Individuals cannot have more than one online account using the same email address.
  • You will not be able to switch to a different account type yourself after you create an account. Please choose the correct account type— Organizational or Legal Representative, as applicable—when you create your online account. Only these 2 account types will work with the H-1B electronic registration process. If you choose the wrong account type, you may use a new email address to create a new USCIS online account and choose the correct account type. Alternatively, there are a few limited instances where the organizational or legal representative account may be deleted.

In closing, Petitioners will continue to have the option of filing a paper Form I-129 H-1B petition and any associated Form I-907 if they prefer. However, during the initial launch of organizational accounts, users will not be able to link paper-filed Forms I-129 and I-907 to their online accounts. Further, the processing times for online-filed cases are going to be the same as paper-filed cases. However, in addition to the $50.00 filing fee discount, the on-line filing has time-saving features not related to USCIS internal workflows such as: (1) If you submit the form online, the filing will get to USCIS faster because you will avoid the time needed for the U.S. Postal Service or other carrier to deliver the filing; (2) The filing will not be subject to standard file creation steps in USCIS lockbox facilities; (3) You will not have to wait for the U.S. Postal Service to deliver a hard copy of the receipt notice in the mail; and (4) You can receive and respond to RFEs and NOIDs faster through a USCIS online account.

HSD Immigration Lawyer will continue to share updates on organizational accounts for H-1B registrations and online filing for Forms I-129 and I-907. Should you have any questions related to organizational accounts, reach out to us at: rsingh@hsdvisa.com

Leave a Reply

Your email address will not be published.

This field is required.

You may use these <abbr title="HyperText Markup Language">html</abbr> tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>

*This field is required.